Not All Events are Created Equal: 6 Tips for a Flawless Virtual Event

by Denise Irving | February 15, 2021

Let’s face it, there’s nothing worse for a meeting planner than having tech issues destroy an event. You’ve gone through an extreme vetting process to identify the best keynote speaker, selected a virtual platform, pulled your leaders and teams from the “office” to attend what is going to be an AMAZING event and then there it is -- lost connections, delays, frozen screens, poor streaming quality -- and suddenly your rock star status takes a dive. We definitely don’t want that to happen!

Did you know that according to the 2021 Global Meetings and Events Forecast, 40% of all virtual meetings experience technical disruption and audience fatigue because of this very thing?

We all know there are some great benefits to virtual and hybrid events, they allow more participation, are more inclusive, cost efficient… Bottom line is that they are here to stay for a while as we work our way through this pandemic recovery period, so it’s important to continue perfecting the overall experience.

VirtualPlanningAfter being in the virtual event trenches with you, and scouring the world (well, really just the internet!) for resources, we put together a list of tips that will help make your event run smoothly (and you’ll make it look easy too):

  1. Because we know you’re ready to nail it in 2021, here are some event industry trends to keep your eyes on.
  2. Book a keynote speaker who has high energy and who captivates audiences. (Pssst! We can help with that! We have access to the best in the industry!)
  3. Make it interactive. Check out 5 virtual event audience engagement ideas that can be applied to small or large events.
  4. Know the importance wi-fi plays in your virtual event.
  5. Test, Test, Test your equipment ahead of time. Be prepared. A tech check is an absolute must (maybe even two)!
  6. Always have a contingency plan in place! “If anything can go wrong, it will go wrong…and at the worst possible moment.”

Let us know how we can help you create the best experience for you, your meeting, and your attendees. Between all of us here at SpeakInc, we have decades of experience to pull from and we’re ready to jump in and help you pull off a great event with the best keynote speakers on the circuit.

For more tips on booking a virtual speaker and navigating these unique event considerations, download our free toolkit HERE.

Topics: Blog

Written by Denise Irving

Denise is new to our team, she has an adventurous side, is an outdoor enthusiast hitting trails for runs and races anywhere she can with her companion, Stella, she also loves yoga and cooking. She is extremely passionate and committed to environmental and human rights issues and is the secretary for the Board of Directors for the Shenipsit Striders, a non-profit dedicated to trail stewardship programs in Connecticut and beyond.

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